Harvard Law School Association

Sample Officer Roles & Responsibilities

The Officers of an HLSA Club/SIG shall be the administrative body of the organization. All Officers shall be elected as provided in the Club/SIG Bylaws.

 

President

  • Leads the Club/SIG in achieving the goals and expectations set-forth

  • Builds a cohesive team amongst the Officers and members of the Club/SIG

  • Assembles regular Officer meetings

  • Maintains momentum by following up with the Officers between meetings

  • Maintains regular contact with the HLSA Executive Committee and HLS Alumni Relations Office

  • Completes the Club/SIG's annual Certification Survey

Vice President

  • Assists the President with leading and coordinating Officer meetings

  • Provides leadership and coordination for specific events

  • Fulfill the roles of the President when they are unable to do so

Secretary

  • Serve as the custodian of the records for the Club/SIG  - this includes creating agendas and taking notes and circulating the minutes to the Officers

  • May also be responsible for logistics for Officer meetings – including communicating meeting dates/locations to the Officers

  • Coordinates the creation/updating of club bylaws with the Officers

Treasurer

  • Maintains a bank account for the Club/SIG

  • Oversees a budget and keeps records of all financial transactions

  • Collects and distributes Club/SIG's finances (bills, receipts, etc.)

  • Coordinates with Programming chair(s) and President to ensure that events are within Club/SIG's budget

Membership Chair(s)

  • Club organizations – membership is based on geographic location determined with counsel of the HLS Alumni Relations Office

  • Encourage alumni to update their contact information in their AlumniMagnet profile to be subscribed to Club communications

  • OR Encourage alumni to update their contact information with the HLS Alumni Relations Office by contacting alumrec@law.harvard.edu

 

  • SIG organizations – membership is based on identity data provided by the HLS Alumni Relations Office and alumni opting into the SIG

  • Encourage alumni to update their contact information with the HLS Alumni Relations Office by contacting alumrec@law.harvard.edu

  • Recruit new alumni to participate in events and subscribe to the SIG's AlumniMagnet platform to receive communications on future programs and events

Technology Chair(s)

  • Manage the Club/SIG's AlumniMagnet platform, which hosts the organizations' website and online tools (platform provided by the School) 

  • Helps troubleshoot issues with members – as related to the use of the online tools

  • Responsible for serving as the primary liaison between the Club/SIG and the HLS Alumni Relations Office for technology-related issues, concerns, or requests

Communications Chair(s)

  • Creates content (clubs news, event announcements, etc.) and coordinates the email distribution with the Technology Chair(s) with the Club/SIG's AlumniMagnet platform

  • Oversees Club/SIG's use of social media

  • Coordinates with Programming Chair(s) to deliver event announcements/reminders

Programming Chair(s)

  • Creates a calendar of events and ensures a diverse variety of activities for the Club/SIG community 

  • Coordinates with Officers to schedule and plan events

  • Assists with the planning and execution of events